Scottsville Volunteer Rescue Squad
Minutes of the executive committee meeting of 08/07/07
Attendance: Tammy Johnson, Linda Lloyd, Karen Ward, James MacDonald, , Joe Jordan ,
Jeremy Graybill, Don Linden, Brandis Roman, Francis Moore.
Absent from meeting: James Napier, Gene Johnson, Larry Antonacci, Phyllis Johnson, Kevin
Quick.
Meeting called to order: President James MacDonald called the meeting to order at 19:15
hours.
President’s Report (James MacDonald): President James MacDonald reported on the
following topics:
•
Curt Lawhorne has reapplied to SVRS as a driver. Curt stated that he can run on Friday
nights. Tammy recommended that Ricky Ward precept Curt as a driver. Executive
Committee voted yes on candidacy.
•
Revenue Recovery Board update: It looks like we are eventually moving forward to
revenue recovery. How and when is not known yet. Any revenue made in Albemarle
County will go towards equipment, new station, trucks, etc. Compassionate billing was
discussed and if a pt is billed and doesn’t pay, the pt’s bill will never go into a collections
agency. Mac suggested the Hanover County website to see how their recovery works.
Mac also talked to about 9 other agencies about the revenue recovery and their
thoughts.
Vice President’s Report (Jeremy Graybill): no report
Secretary’s Report (Karen Ward: No report
Treasurer’s Report (Brandis Roman):
•
Brandis reminded everyone to please turn in all receipts for purchases because of
upcoming audits.
•
Website update: Brandis is looking for new hosting of SVRS website. Looking into
Monticello Ave, (Stella). Brandis presented new design for website, and all agreed to use
and not hire anyone to do this.
Board of Directors report (Kevin Quick, Phyllis Johnson, Don Linden and Linda Lloyd):
no report
pg_0002
Report by Chief RC 7 (Tammy Johnson):
Budget:
•
Audit: ACFR requirement needs to be done for 05-06 now, and 06-07 will be due soon.
•
Revised look of the budget: ACFR line items vs. SVRS line items, ACFR and SVRS line
items.
•
SOP/procedures: (Brandis to help) receipt requirements, end of year purchasing
procedures, etc.
•
Co. meal budget: reimburse monthly. Include business, executive and other meetings.
Tabled discussion and committee agreed.
•
’08-’09 Budget is due to ACFR by Oct. 1. Budget worksheets to be given to Tammy,
Larry, Gene, Brandis and Mac. To meet with Trace sometime the middle of September.
•
Requesting to purchase lithium ion batteries for the new Zoll for 707. Cost= $2,476.00.
Monies to be used of line for Cascade system- not purchasing. BOD approved. Use the
money for audits and batteries.
Vacancy of RC7-3:
•
Mid year vacancy procedures. Nomination to be posted for 30 days.
Membership:
•
General attitude of membership, where is our department going.....
•
Associate members: phone call/letters to those not running.....
•
Full members – phone call/letters to those not running....
•
Junior members:
Josh Wright is now 18 yrs old.
Sean Morris wants to move to Sunday night.
•
James and Lisa Napier requested LOA for remainder of year.
SOP/Bylaws:
•
Revised/update SOP’s to be posted for 30 days.
•
By-law review- Mac to make some revisions.
Community Room:
•
How are rentals going.
•
Painting of room, stripping floors. (. Hire out)
ACFR:
•
New staff starts 08/27/2007
•
New crew:
Kevin Carter – Captain
Eddie Witt- Medic
•
ACFRAB- driving policy (21 years of age)
Auxiliary:
•
Update.
pg_0003
Symposium:
•
September 4
th
deadline
•
7 Rooms reserved
1 room for Mike and Cindi
Mike is attempting to get CFD to pay for his.
•
Members indicating interest
Tammy
Val
Brian Cropp
Roger Wilkins
Sarah Cook
Jeremy Graybill (room/registration pd by CFD)
Rita - not able to attend until Friday.....
Jennifer- not able to attend until late Friday afternoon.
Steven
Ricky and Karen Ward
•
Hours/Class # requirements
Class confirmation list prior to Symposium
CE report requirement post Symposium ( attend 75% of classes)
Other Items:
•
Water Filter System
Installation problems
•
Air conditioning unit for crew room
Installation problems
•
Possible unit going bad in Community room
•
Garage floors
Problems
•
Community Service people
•
New paging system for Albemarle Co.
•
Storage containers for call sheets and financial records
Vehicles:
•
705- still having mechanical problems
•
707 - hopefully ready for the road soon
•
709- 35’ ladder
•
Old 709 to be donated
Report by Chief RC 7-1 (James Napier): no report
Report by Chief RC 7-2 (Larry Antonacci): no report
Report by Chief RC 7-3 (open): no report
Report by Chief RC 7-4 (Gene Johnson): no report
pg_0004
Old Business: none
New Business: none
Motion for Adjournment: Don Linden made a motion for adjournment. The motion was
carried by the committee membership present and the meeting was adjourned at 21:15 hours.