Scottsville Volunteer Rescue Squad
Minutes of the executive committee meeting of 12/04/07
Attendance: Tammy Johnson, Linda Lloyd, Karen Ward, Brandis Roman, Francis Moore, Gene
Johnson, Phyllis Johnson, Kevin Quick and Larry Antonacci.
Absent from meeting: Jeremy Graybill, James Napier, and Rita Krenz.
Meeting called to order by Chief Tammy Johnson at 18:45pm.
Report by Chief RC 7 (Tammy Johnson):
o
Tammy is working with Jason on access to check on background checks and
DMV checks here at squad, so when we get new candidates we can do this
ourselves.
o
Cindy Johnson has reserved a total of 8 rooms for 2008 Symposium. Money has
been budgeted.
o
Budget was reviewed. Electricity bill is going up, Tammy reminded everyone to
be more cautious. Suggestion was brought up for sensors for the bathrooms
lights.
o
Capital Budget FY09- 2 new computers, in the administration office new file
cabinets.
o
ACFR- Station 2 East Rivanna: Todd Southard will be joining SVRS, and Kevin
Carter will be moving to East Rivanna as of Dec. 17
th
.
o
Tammy talked to Chief Brown about Eddy Witt staying at building and was
notified of his availability to go on calls. Chief Brown will continue to monitor.
o
Albemarle Co. Tax vouchers: Tammy will be sending in personnel records for
qualified members.
o
ACFR- Chaplin availability through ACFR.
o
PPE Policy- turn out gear. Scott and Jeremy has been issued the new turn out
gear, which has been purchased by SVRS. Changes are being made about the
turn out gear. Members that have the old gear will continue to use until they
need to be replaced.
o
Tammy asked Larry to get quotes on painting bathrooms and community room.
o
Phyllis Johnson informed Tammy that the Masonic lodge rental of the community
room is on Tuesday, March 11, 2008 from 3-9. Committee agreed that we can
move our business meeting to the 3
rd
Tuesday in March.
o
Christmas Dinner: Phyllis informs that all is coming together very well. Larry
requested a date for next years dinner, so that he and others can request time
off to attend, instead of trying to find coverage while they are on fire duty. The
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group decided that December 14
th
, 2008 will be the Christmas dinner for next
year to accommodate this. Life member’s plaques will be given to Valerie Quick,
Tina Kidd and Larry Antonacci at this year Christmas Dinner. Barry and Jill Norris
will receive their 5 year plaque.
o
Eligibility to vote for upcoming meeting December 11
th
: Karen reviewed will all
and it was discussed that Travis Wheeler is eligible, Emily Wheeler if she attends
on December 11
th
and the same for Thomas Woodson they will be eligible.
Group had a discussion on changing Bylaws/SOPs.
o
Membership Bylaws/SOP’s are being worked on by Mac.
Report by Chief RC 7-1 (James Napier): not present (no report)
Report by Chief RC 7-2 (Larry Antonacci):
o
Larry asked Brandis for the last stove bill, so he can get the name and number to
call to fix the stove again.
o
Day crew ride alongs were discussed.
o
Gene and Larry took 707 to Lexington today to Piedmont Fleet to have service
done on the 02. Don’t know when it will be ready.
o
New phones are in the building. Added extra’s- such as speed dial for ECC,
Tammy and Larry’s numbers. Voicemail is set up also. Larry also purchased 3
extra phones if needed.
o
Radio Building: Gene and Larry went to building in Scottsville, and there are
some issues/repairs that need to be done on building.
o
Larry requested if Mac can pull the water rescue at Tottier Creek, so he can
return personal items to patient.
o
Larry talked with Steve Besecker about the Tapscott’s filling in the pond. There
seems to be some issues at this time to complete. Tapscott’s also offered to do
lawn service for us, but all were in favor of leaving as is.
Report by Chief RC 7-3 (Rita Krenz): not present, no report.
Report by Chief RC 7-4 (Gene Johnson): no report
President’s Report (open): no report
Vice President’s Report (Jeremy Graybill): not present, no report.
Secretary’s Report (Karen Ward: No report
Treasurer’s Report (Brandis Roman):
o
Photo fund drive raided @ $11,000, more donations are coming in.
o
Mac found new photography group and gave to Brandis, for SVRS to use for next
year.
o
CE reports from symposium: Brandis, Scott, Roger and Brian turned theirs in.
These rest will be pulled up tonight by Tammy.
o
New stamp.
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o
Brandis received a BB&T money market form: Tracy, Brandis and Kevin’s names
and signatures to be placed on form.
o
Pee Wee’s barbeque certificate: at the Christmas dinner Tammy and Brandis
thought a game of Jeopardy would be played and the winning night crew will get
the certificate. Brandis and Scott will be picking up other door prizes for the
Christmas Dinner.
Board of Directors report (Kevin Quick, Phyllis Johnson, Francis Moore and Linda
Lloyd):
o
Phyllis gave an update on menu for Christmas dinner and the cost. Floors need
to be waxed prior to dinner.
o
Phyllis and Linda stated that they were very pleased with they way the executive
committee handled the meetings this years.
Old Business: none
New Business:
o
Chaplin discussion: Kevin talked to Pastor Ashley to see if interested being our on
call Chaplin. Kevin stated that she is well trained. Tammy suggested that we
bring this up at our next general meeting to the members to discuss.
o
It was brought to our attention that the 1
st
Tuesday in January 2008 is New
Years Day. The executive committee agreed to move our meeting to January
6
th
.
Motion for Adjournment: Chief Tammy Johnson made a motion for adjournment. The
motion was carried by the committee membership present and the meeting was adjourned at
20:12 hours.
Karen Ward
Secretary
12-06-07