Scottsville Volunteer Rescue Squad
Minutes of the executive committee meeting of 02/06/07
Attendance: Joe Jordan, Gene Johnson, James MacDonald, Brandis Roman, Karen
Ward, Phyllis Johnson, Kevin Quick and Linda Lloyd
Absent from meeting: Don Linden, Tammy Johnson, James Napier, Larry Antonacci,
Jackie Moore and Jeremy Graybill
Meeting called to order: President James MacDonald called the meeting to order at
1945 hours.
President’s Report (James MacDonald): President James MacDonald reported on
the following topics:
•
Squad has received an $800 donated from Paulette’s
•
CATEC Fair: Mac, Karen, and Ricky participated at the Fashion Square Mall,
representing Scottsville Rescue Squad. Mac wrote up a flyer that was handed
our.
•
Karen and Mac met with Jason Nauman about new brochure for Squad. 200-300
free. We will talk with Sarah Cook about taking pictures that will go on brochure.
•
Chaplin discussion: Kevin talked with Richard Singleton, will pursue futher.
•
Mac would like to publish a email list of all squad members. Mac needs to get
permission from those who would like their email published for other members to
email each other.
•
705 was used for EVOC class this past weekend, went very well
•
New candidates: Rodney Hammack, Stacy Maddox’s husband, coming onto
Wednesday night crew as driver only. He will undergo normal procedures for
candidacy, interview, etc. Question was asked about CPR. Mac will check. After
completing SOP for driver release, Gene was authority for final release as driver.
Martha Leahong is back as a candidate for Associate. Nancy Smith, candidate
on Thursday night, as taken EVOC. She dropped out of the Crozet EMT class
and will take class in the fall. Classes in Crozet were cancelled on some nights
and not notified. She needs to be released as a driver at this time. Candidate
Dawn Bryan took the EMT class but did not test, letter will be sent out to her.
•
Recruitment for drivers. Possible form an on-call/pool of drivers. Drivers must
have CPR.
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•
Bylaws: looking at the bylaws as there are many contradictions, need to work on
them.
•
Committees: Membership committee, Jeremy Graybill is chair. This committee
needs to be put together and also designate someone to cover Jeremy if needed.
Publicity committee, Karen Ward is chair. Need volunteers to help. Medical
committee, Valerie, Rita and Tammy, no BLS provider at this time, need to fill this
slot. Tammy will solicit help for the medical committee.
•
Preceptors: a list needs to be done for those who can precept new candidates.
•
Training officer needed for squad, although Tammy Johnson and Steven Morris
are currently handling those responsibilities: Gene requested shock trauma or
above. Tammy disagrees, indication that the position is more arranging for the
training than the training itself.
•
Mac asked everyone to keep Jackie Moore in their prayers. Mac will be helping
out with coverage as day duty officer while Jackie is out.
•
Saturday night coverage is working very well with the rotation of the Sunday day
crew, Friday night crew and Emily and Travis.
•
QA/QI reports by Valerie. Valerie sent out a great email on guidelines.
•
CPA: Mac talked to the CPA. Exploring other local CPAs. Tracy Cersley. Mac
suggested Brandis helping with check writing. Mac will get back with group after
talking with Tracy further on what she will be able to provide for us. All mail
needs to come to Scottsville instead of Stuarts Draft. Bills are getting lost and/or
not paid.
•
Vice President’s Report (Jeremy Graybill): no report
Secretary’s Report (Karen Ward):
•
Karen asked if anyone had any suggestions on brochure, types of pictures, etc.
Mac and Karen are working on this together along with Jason Nauman. Mac has
talked with Sara Cook about taking pictures, and also Jason is willing to come to
Scottsville to help with pictures also.
•
Call sheets are now being entered by Mac and Karen
Treasurer’s Report (Brandis Roman):
•
OCS fund drives: April and June mail drives instead of May and August
•
Community Photo: Mac will talk to them about a 1 yr contract. Photos to be done
October or 1
st
of November. Linda and Phyllis would be glad to help.
•
New squad website: Brandis working on this project, with the guidance of
Jeremy. There will be a home page, training, membership, links to TJEMS, a
photo gallery, events, operation page, training, equipment, history page,
members only section, special events, page, resource for members, duty officer
schedule, etc.
Board of Directors report (Kevin Quick, Phyllis Johnson, Linda Lloyd and Don
Linden):
•
Phyllis talked about the dates the hall was rented out. For non members it is $50
an hour, $35 an hour for a police officer if there is alcohol, and a $100 clean up
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fee. For members a flat $75 fee and the $100 clean up fee. There needs to be
guidelines set up for who can rent the hall if a member’s family member rents it,
what the price will be. There also needs to be event responsibilities specified,
Renter and Rentee specified so each knows who is responsible for what. Phyllis,
Linda and Karen will be meeting on Sunday night to discuss this further at 6pm.
•
Auxiliary would like to become more involved.
•
Building needs to be cleaned top to bottom. Advertise for support personnel to
help with cleaning on a routine basis.
•
Linda questioned about bylaws on voting. Discussion on this was that members
need to attend meetings to be able to vote.
Report by Chief RC7 (Tammy Johnson): no report
Report by Chief RC 7-1 (James Napier): no report
Report by Chief RC 7-2 (Larry Antonacci): no report
Report by Chief RC 7-3 (Joe Jordan):
•
Discussion of non-active members. Possibility of a letter to all members to be
mailed, stating the member’s status (associate member or a full member), along
with what the expectations/requirements for that member’s status. Members
would be asked to sign the letter stating that they understand what is required
and placed into their personnel file.
Report by Chief RC 7-4 (Gene Johnson): no report
Old Business: none
New Business: no new business came before the meeting
Motion for Adjournment: Kevin Quick made a motion for adjournment in the absence
of Jackie Moore. The motion was carried by the committee membership present, and
the meeting was adjourned at 20:47 hours.
Respectfully submitted,
Karen R. Ward
Secretary