Scottsville Volunteer Rescue Squad

Executive Committee Meeting

05/01/2007

Call to Order: The meeting was called to order at 18:50 hours

Attendance

PRESENT: RC 7 Tammy Johnson, Treasurer Brandis Roman, BOD Phyllis Johnson, BOD Linda Lloyd,

BOD Frances Moore, RC 7-3 Joe Jordan, Vice President Jeremy Graybill, BOD-Chair Kevin Quick,

President J. MacDonald

ABSENT: Secretary Karen Ward, BOD Don Linden, RC 7-1 James Napier, RC 702 Larry Antonacci, RC

704 Gene Johnson

Approval of April Executive Committee Minutes: not done; will take place at the June meeting

I. President’s report

a. Mac welcomed Frances Moore as the new member of the Board

b. Two articles appeared in the Scottsville Monthly for May, one on Jackie Moore and the other

on the donation of old 707

c. Willie and Kim did a fine job on the Easter Egg Hunt; perhaps a bit more lead time next year

would be helpful. We are now the owners of a bunny suit!

d. Change of purchasers for Sam’s Club account (Mac, Tammy, Brandis, Sid are authorized to

make purchases)

e. Revenue Recovery committee – Mac and Tammy sit on committee along with Chiefs of

Charlottesville FD, Albemarle CFR, CARS, Western and an ACFRAB representative from

North Garden VFD. The committee is chaired by supervisor David Wyant. A representative

from a billing company made a presentation at the last meeting. That meeting was a sharing

of information and thoughts.

f. Red Cross Shelter Class – Mac is looking into this.

g. Albemarle County Day on May 24

th

– Mac will take a truck, probably ambulance 706

h. We are considering a memorial service for Jackie at June General Membership Meeting, and

the retiring of his number at that time

i. SVRS is in compliance with the OEMS regarding PPCR/PPDR reporting for the first quarter

of 2007. Thanks to Karen Ward for her hard work with data entry.

j. BB&T credit cards have been changed to President J. MacDonald (from Cyndi Johnson) and

to Rescue Chief 7-4 Gene Johnson (from Mike Johnson)

k. Sam’s Club Cards billing address has been changed to the Squad’s Scottsville post office

box

l. There was a discussion concerning a present Squad member’s status. Discussion

information is not published in order to maintain the confidentiality between that member and

the Committee

m. Mac to contact Emma (Mitchell) Herndon and Martha Leahong to determine membership

status

n. Lack of coverage

i. There was an empty building on Sunday night in spire of a six-person (plus a

junior) crew assigned. Joe Jordan had to run an evening call with Car 111 for a

fall. Joe had the membership toned twice, with no response.

ii. This kind of inaction cannot continue. Mac noted that there is an apparently

casual view toward running duty, getting coverage when absent, etc.

iii. Mac to speak with Sunday night crew

o. Disciplinary measures/rewards

i. Mac noted that it’s clear at present there are little or no consequences to not

showing up for duty

ii. Should there be a presentation to the entire membership at the meeting next

week. What measures are to be taken against those not meeting the

commitments.

iii. How did this situation develop to this point.

iv. How are we to treat elected or appointment officers who are not fulfilling

responsibilities.

p. Communication

i. Mac noted that there is no way that members willing to run off-duty calls can

know that there is a need for them. He stated that SVRS should consider pagers

or some other method for getting off-duty people notified and to the trucks

ii. Should the duty officer be the clearing-house for responders. Responders call

duty officer for assignment/turn back.

iii. Mac stated that we have to develop a communication plan, the sooner the better.

II. Vice President’s report (Jeremy Graybill) – no report

III. Secretary’s Report (Karen Ward) – no report

IV. Treasurer’s Report (Brandis Roman)

a. Brandis indicated that the materials for the fundraising mailing are here and are very

attractive. Scott will assist Brandis with the mailing.

b. Tracy will hand the Community Room account.

c. We have received a donation check that was returned for insufficient funds. The Squad

will not pursue this with the check’s writer.

d. Brandis has discovered a number of accounts that have been paid monthly for services

no longer received by the Squad, such as for pagers and cell phones. This monthly

review by Brandis has already identified well over $2,000 in monies that should not have

been paid and will not be paid in the next fiscal year.

e. The Committee thanked Brandis for her hard work on the fundraiser and for her diligence

in identifying these accounts that need to be cancelled.

V. BOD Report (Kevin Quick, et al): no report

VI. RC-7 Report (Tammy Johnson)

a. As an adjunct to the Treasurer’s report, Tammy noted that there was a $1,700 Metrocall

charge for pagers no longer in use that has caused that line item to exceed budget.

There are also charges for an Alltell phone no longer in use (434-981-2909) from old 707.

b. Tammy asked that we consider new capital improvements. Suggestions include adding a

second floor to the building (already under consideration), purchasing fireproof storage

for the PPCRs that we must keep. Crews are asked to submit suggestions about capital

projects.

c. The Chief reported on the Revenue Recovery Committee on which she and Mac sit. This

is a multi-faceted issue, and the Revenue Recovery Committee is contacting other

agencies who do use such billing to find out the pros and cons of adopting this plan. The

BOD of SVRS will be asked to respond to any plan.

d. Skills drills were OK from the TJEMS standpoint. New airways are being adopted to take

the place of the Combitube. They are the King LT-D airway, and training on them will be

at the June skill practice sessions. Tammy will do ONE skills makeup and she will also

update the airway practice sheets.

e. Tammy reported that she and Larry went to NC and had an unsatisfactory meeting with

the AEV people. The new 707 is far behind schedule and AEV did not give accurate

information as to the progress of the vehicle.

f. Tammy also indicated that while developing specs for Type III units (705. 706) it was

learned that currently there are no diesel engines available for Ford vehicles, although

this is subject to change.

g. Inspections are currently up-to-date on all vehicles in the SVRS fleet

h. 706 has had alignment done

i. Oxygen on all vehicles must be turned off at the tank shutoff valve, as the solenoid valve

systems in all trucks leak

j. The Chief reported that Matt Coffey of ACFR has stripped and waxed the floor in the

Community Room. Tammy requests that money be set aside for a professional stripping

and re-waxing next year.

k. Tammy circulated a current status report on the budget.

l. Mrs. Lloyd questioned the billing of bank charges by BB&T. Mac is to check with Debbie

at BB&T regarding bank fees.

m. Mrs. Lloyd also asked for clarification concerning the efficacy of the Symposium and

Rescue College.

n. Mr. Quick indicated that he wished there to be follow-up on attendance at classes at

these two expensive events.

o. Chief Johnson stated that both events were worthwhile, and that we should continue to

support our members’ attending these events. She suggested that the

per diem

for

members should not exceed that paid by the state for meals and travel.

p. The topic of the Auxiliary was brought up, and the Chief and the Executive Committee

wish there to be a meeting with members of the Auxiliary to address the following

questions: What is the status of the Auxiliary. What is the purpose of the Auxiliary. What

are the Auxiliary’s bylaws. What are the expectations of the Auxiliary of the Squad, and

vice versa.

q. Tammy noted that it is possible that one of the air conditioning units in the building will

have to be replaced soon

r. Tammy circulated copies of the SVRS bylaws, and for the next Executive Committee

Meeting she requested that Articles 3 and 4 of the SVRS bylaws be reviewed and that

Committee members come prepared with suggestions for changes or for adoption.

VII. RC-71 Report (James Napier): no report

VIII. RC72 Report (Larry Antonacci): no report

IX. RC-73 Report (Joe Jordan): no report

X. RC-74 Report (Gene Johnson): no report

XI. OLD BUSINESS

XII. NEW BUSINESS

a. BOD Chair Kevin Quick noted that he had been approached by a member who

suggested that there be more mingling among members from crews. Mac indicated that

there might be a way to do this through seating at meetings, participation in skills training,

etc.

b. The BOD Chair also asked if there was a need for additional help with the building, and

suggested that a member might be willing to assist in this capacity.

XIII. ADJOURNMENT - There being no further business before the Committee, Mr. Jordan made

a motion for adjournment. The motion was seconded and carried, and the meeting adjourned

at 20:35 hours.