Scottsville Volunteer Rescue Squad
Executive Committee Meeting
9/30/07
(in place of regularly scheduled 10/2/07 meeting)
The following members were present: Kevin Quick, Gene Johnson, Tammy Johnson,
Phyllis Johnson, Frances Moore, Brandis Roman, Linda Lloyd
Chief Tammy Johnson called the meeting to order at 1845
•
Chief Tammy Johnson
o
County budget due tomorrow but Tammy actually dropped it off last week
.
Tracy, Brandis, Tammy, Larry met a few weeks ago regarding the
new budget
.
We are requesting $139,615 which is $11,000 more than they gave
us this year
.
The county will finalize the FY 09 during April and May of next year
o
Replacing phone system in the squad building
.
Place replacement costs in the FY 09 budget request
.
Estimated cost $15000 to $20000 due to magnitude of updates
(repairs cannot be made to current system, must be totally
replaced)
o
Received old paperwork from Hunt and Cogar (old accountants)
.
2006 taxes have been completed, in the process of submitting to
the IRS before Nov 15
th
deadline
o
Audit in process
.
We received no depreciation schedule from the old accountant
.
We are still missing some minutes from previous meetings
o
Revenue recovery
.
The county committee has concluded that revenue recovery is
likely in the future for the county
.
Revenue recovery will not cover all fire/rescue expenses, but will
supplement
.
At least another year out
pg_0002
.
Tammy to leave copy of the committee’s report in the squad
building
.
Likely to be compassionate billing (ie, no collections agencies
involved) via outside vendor
o
EMS Symposium
.
One room to go to a CFD member (Brian Powell), Jeremy’s room to
be reimbursed by CFD, ½ of Mike’s room to be reimbursed by CFD
.
Members attending: Mike, Cyndi, Tammy, Valerie, Brian, Roger,
Jeremy, Brandis, Scott, Rita, Val, Jennifer, Ricky, Karen
.
Will plan to split the $1750 evenly amongst those attending (will be
$40 per person per day), will get 75% of per diem amount on the
day of departure and the day of return
.
Members will not need to submit receipts, Brandis will create a
travel worksheet for members to complete to be reimbursed for
meal per diems and for parking
.
Gene discussed the suggestion of a policy for members backing
out on Symposium causing others to not be able to attend or
causing the Squad to waste money; will keep this in mind for a
future SOP
o
EMT Class in Scottsville
.
6 out of 8 people in the class plan to run in Scottsville
o
Chief Johnson requested to move the November Executive Committee
meeting to Sunday, November 4
th
at 18:30
o
Saturday night duty roster – need to get with Mac and Rita to work this
out; Rodney and Stacey may be interested in moving to run every other
Saturday night
o
Vacancy in the President’s position – the plan will be to allow Jeremy to
serve in this role for the remainder of the year until elections and
installation of new officers for 2008
•
Chief 7-1 James Napier – not present
•
Chief 7-2 Larry Antonacci – not present (working) (report given by Chief
Johnson)
o
Carport is up out back
o
Freezer was broken again but is now fixed – discussion of whether or not
the unit needs to be replaced
o
Working on getting an engineer, Tammy asked if Kevin knows anyone in
the area who would be suitable
o
707 is now out of service due to back doors not opening
pg_0003
o
705 is out of service and still at Gilliam’s
o
We have re-billed AEV for money they owe us due to being out of contract
on 707
o
Extrication gear
.
SVRS will pursue this versus turnout gear since it is cheaper (about
$1000 less)
.
Those who do not currently have turnout gear will get extrication
gear; those who currently have turnout gear will keep it until it
needs to be replaced
•
Chief 7-3 Rita Krenz – not present (prior commitment)
•
Chief 7-4 Gene Johnson (no report)
o
Gene asked about installing a switch in the ambulance bay that would
automatically shut all bay doors
•
President – Vacant
•
Vice President – Jeremy Graybill (report given by Chief Johnson)
o
Nominating committee will be Ricky Ward, Scott Roman, and Valerie
Quick
o
Will be talking with Associate members to ensure they are in the proper
membership category and to define their level of commitment with the
Squad
o
Barry and Jill Norris – Executive Committee voted to waive their six month
probationary period and ride-alongs, their status as full members of the
squad will be voted on at the next General Membership meeting; they are
still in the process of collecting calls (with the career staff) to be released
as Senior EMTs by the Medical Committee; they would like to run every
other Saturday day
•
Secretary – Karen Ward (not present)
•
Treasurer – Brandis Roman
o
Will need Larry to call Lowe’s to change the billing address on the Lowe’s
charge card (we have been making purchases and not getting a bill)
•
Board of Directors
o
Phyllis
.
Photo fund drive
pg_0004
•
Contract has been signed
•
Will be clarifying the date with Community Support Services;
date will be Nov 10
th
or 11
th
•
Vendor will be mailing cards to citizens in the Scottsville area
.
Christmas dinner
•
Phyllis volunteered to get quotes for a caterer, will plan to
have a traditional menu
•
Fire department’s dinner is December 15
th
, we would like to
have our event on the 16
th
, 1700-1800 social hour, 1800-
1900 dinner
•
Need to review invite list
•
Tuesday Night Crew can work on a slideshow
•
We would like to go back to a formal ceremony for
installation of officers
•
Will need to determine who gets awards and will need to
order plaques
.
Room rentals
•
Dec 22
nd
booked
•
Another potential rental in December
o
Frances
.
She praised Eddie and Kevin, the ACFR career staff for organizing
the supply stockroom and for cleaning
•
Old Business
o
Halloween
.
Phyllis, Frances, and Brandis reported on progress of the
Halloween committee
.
Haunted House will be from 6 PM to 8 PM
.
We have most of the people we need for the Haunted House, but
have a plan to send out an email this week for specific positions
.
The Executive Committee discussed advertising options, including
Scottsville Community Calendar, and these suggestions
o
Website
.
Brandis expressed frustration that Music Today will not return
phone calls or emails regarding forwarding our svrs.org domain to
the new web provider’s servers
.
Tammy asked for their contact information and will contact them
this week and is prepared to involve a lawyer if necessary
•
New Business
pg_0005
o
December business meeting – Tammy brought up the suggestion of
moving the December 11
th
General Membership Meeting to 1830 due to
no BLS Training that night and because of the length of elections,
Executive Committee approved this
Adjournment – the meeting was adjourned at 2001
Respectfully submitted,
Brandis Roman
Treasurer