Scottsville Volunteer Rescue Squad
General Membership Meeting
10/9/07
Chief Tammy Johnson called the meeting to order at 2006
Approval of Minutes – The membership was unable to approve the minutes from the
September General Membership Meeting because they were only posted this past
Sunday the 7
th
.
.
Vice President – Jeremy Graybill not present due to illness (report given by
Chief Tammy Johnson)
o
Barry and Jill Norris – the Executive Committee voted to waive their six
month probationary period and ride-alongs; they plan to come back as
Associate members and are approved by the Executive Committee as
Associate members; they are currently released as Senior EMTs and have
been running with the paid crews and will be running an occasional
Saturday day
o
New candidates – Kyle Ronn (running on Wednesday nights, working on
ridealongs), Rodney Hammack (working on finishing ridealongs), new
candidate in the EMT class this fall
o
Nominating committee will be Ricky Ward, Scott Roman, and Valerie
Quick
o
Will be talking with Associate members to ensure they are in the proper
membership category and to define their level of commitment with the
Squad
.
Secretary – Karen Ward no present due to illness (report given by Chief
Tammy Johnson)
o
Mac and Karen are doing PPCRs and are up-to-date
.
Treasurer – Brandis Roman
o
We received a donation of $318 from the Bluegrass Festival despite $500
promised
pg_0002
o
Brandis asked the membership how duty crew meal reimbursements were
going – the consensus is that everything is going well and we will continue
the current system
o
Symposium reimbursements - $40 per day on the full days and $30 per
day for days traveling to and from Norfolk (do not need receipts for food);
please keep and turn in receipts for parking; will have members fill out a
reimbursement form and reimbursements will be processed in 1-2 weeks
.
Chief Tammy Johnson
o
We are lacking a consistent Saturday night crew due to Emilie’s LOA;
created a sign-up sheet for Saturday night coverage and will post in the
crew room
o
Thank you to Mac and Curt for helping with Monday night earlier this week
– need to think about how we can help cover Monday nights until the
scheduled crew can get here 8:30-9 PM, Mac is willing to help out each
Monday night but Tammy asked for additional help
o
County budget
.
We came in significantly under budget last fiscal year
.
FY 09 budget was turned in to ACFR (on time!!!!) before Oct 1
.
We are requesting $139,615 which is $11,000 more than they gave
us this year (that is only for line items the county will pay for, this is
not our total operating budget)
.
The county will finalize the FY 09 during April and May of next year
o
Replacing phone system in the squad building
.
Place replacement costs in the FY 09 budget request
.
Estimated cost $15000 to $20000 due to magnitude of updates
(repairs cannot be made to current system, must be totally
replaced)
o
Audit in process
.
FY 06 and FY 07 in process – Tracy is helping as a liaison between
SVRS and the auditors
.
We received no depreciation schedule from the old accountant
.
We are still missing some minutes from previous meetings
o
Chief Johnson reminded everyone to pull their weight in keeping the
building clean
o
Revenue recovery
.
Final report from the Revenue Recovery committee –
recommending implement the fee for service process
.
Revenue recovery will not cover all fire/rescue expenses, but will
supplement
pg_0003
.
At least another year out
.
Tammy to leave copy of the committee’s report in the squad
building
.
Many thanks to Mac for his help
o
Thank you to those volunteering for football and other stand-bys
o
Bright Stars Preschool visit
.
Oct 19
th
(Friday morning) – Ricky Ward volunteered to be available
for this
o
Electricity use – way over budget on electricity use – please be mindful of
your energy use
o
Carport is up and running in the back field – will house the trailer and other
equipment
o
Rt 618 Bridge is still under construction and Chief Johnson recommended
that no on take any of our units across that bridge despite it being 9’ wide
o
Cable (TV) issues – Larry has gotten that taken care of, there were issues
at the corporate Dish Network level and then our Dish equipment had to
be updated; issues with movie channels should be resolved
o
EMT Class in Scottsville
.
6 out of 8 people in the class plan to run in Scottsville
.
A few people are re-certifying
o
Vacancy in the President’s position – the plan will be to allow Jeremy to
serve in this role for the remainder of the year until elections and
installation of new officers for 2008
o
Joe Jordan mentioned the 911 phone outside not working – this is in the
process of being fixed by Larry
.
Chief 7-1 James Napier – not present (leave of absence)
.
Chief 7-2 Larry Antonacci
o
Equipment lockers behind 709 – there are personal locks on there and
Larry needs to know who those belong to since those lockers are leaving
SVRS – Larry asked that if you have a personal lock on your locker that
you mark you locker with your name
.
Chief 7-3 Rita Krenz – not present
.
Chief 7-4 Gene Johnson
o
705 has been fixed, seems to be running fine at this point
.
Board of Directors
pg_0004
o
Phyllis
.
Photo fund drive
.
Contract has been signed
.
Will be clarifying the date with Community Support Services;
date will be Nov 10
th
or 11
th
.
Cards have been mailed
.
Old Business
o
Gene brought up to the membership the issue of filling the stagnant pond
in the squad’s front yard – the cost will be about $1950
.
Chief Johnson mentioned it is on the horizon, but there are
budgetary concerns for this FY
.
Steve Besecker asked about the issue of grass and erosion control
– Larry mentioned that this is no longer an issue
.
Steve also mentioned he knows some people that might be able to
move the dirt for free, and he will check on this
o
Halloween
.
Brandis reported on progress of the Halloween committee
.
Haunted House will be from 6 PM to 8 PM
.
We have most of the people we need for the Haunted House, but
have a plan to send out an email this week for specific positions
o
Website
.
Brandis reported that the new website is up and running at
www.svrs.org
.
There are still a few things to finish up, like the guestbook and
photo galleries, but those are in the process
.
If members have feedback, questions, concerns, etc. please let
Brandis know at
webadmin@svrs.org
.
New Business
o
Christmas Dinner
.
Sunday, December 16
.
Social hour at 1700, dinner at 1800
.
If anyone wants to help please see Phyllis
o
The Executive Meeting for November has been moved to Sunday,
November 4
th
at 1830
o
December General Membership meeting has been moved to 1830 due to
no BLS Training that night and because of the length of elections
o
Mac asked everyone to check the most recent phone contact list – if your
information is not current or correct, please email Mac or call him
pg_0005
o
Kelli Thornhill asked about trying to get information on candidates for
elections (information such as duties ran, plans for leaves of absence,
etc.) to make better decisions about electing leaders
.
Phyllis mentioned that it’s hard to just look at regular duty
attendance since many people run extra duties and do standbys,
etc.
.
Brandis mentioned we could ask nominees to make personal
statements regarding their level of commitment and post those on
the website; Barry piggybacked on this in that the candidate should
have to provide information as part of their “campaign"
.
Chief Johnson mentioned that we should hope we can trust the
nominating committee to nominate worth candidates
.
Steve commented that, while extra commitments are important, we
should really look at who covers their regular duty since this is
crucial for squad operations
o
Kelli asked for an updated airway practice sheet, Tammy mentioned this is
in the works
Adjournment – Beanie made a motion for adjournment, and Barry seconded the
motion; the meeting was adjourned at 2053
Respectfully submitted,
Brandis Roman
Treasurer